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Frequently Asked Questions

The official position announcement is approved by the Dean, the Office of the Provost, and the EO Office.  The full, complete and detailed description of the position is placed in the UTEP Employment website.

  • JAVŮŹ of Texas at El Paso, position title and department
  • Description of UTEP and/or El Paso
  • Position description
  • Required qualifications
  • Application instructions 
  • Application review date and/or Deadline
  • UTEP’s EEO Statement
Sample advertisement is on pg.40 of the faculty search handbook.

The Search Committee should consist of faculty/individuals from various areas, departments or divisions, and levels within the JAVŮŹ and/or the El Paso Community.  The make-up and amount of committee members is determined and/or appointed by the Dean and/or Department Chair.

The EO Office identifies professional organizations and other avenues (information provided during kick-off meeting).  The EO Office also posts in various websites, which are listed on the Recruitment Plan Form.

The Office of Human Resources assists with external advertisements by utilizing a third party vendor, Graystone.  Contact the Office of Human Resources at 915-747-5202 for questions and/or assistance.

An applicant is an individual who has expressed interest and who applies online during the period the position is opened (anyone who expresses interest after the search has been closed is not an applicant).

Refer the individual to visit the  website and apply online.  Only applicants that apply online should be considered for the position.

Unsolicited resumes should not be considered or retained for consideration, as this can create an expectation that the person is being considered for a position that is not open.  It is recommended to inform the individual of the JAVŮŹ's application procedures and that open positions are posted on the UTEP employment website.

Application materials will be stored in the online applicant tracking system (Hirezon) .  You will receive instructions via e-mail from the EO Office once access has been provided to you.

No, Hirezon is a third party vendor; therefore, the EO Office will give you instructions on how to create and access your account to the online applicant tracking system (Hirezon).

No, the online applicant tracking system (Hirezon) will automatically send the applicants an e-mail once they have submitted their online application and will be stored in Hirezon.

Send the applicant an e-mail correspondence through the online applicant tracking system (Hirezon) providing him/her with a deadline to complete their application; however, if the applicant fails to meet the deadline, then you may disqualify him/her from consideration.

Applicants who applied for a previous search that closed must reapply online for the new position, if they are interested.  Previous applications should not be carried over from one search to another search.

No, this is considered a Conflict of Interest.  Contact the EO Office for guidance.

Prior to the Search Committee evaluating applications, the Search Committee should discuss and disclose any potential Conflicts of Interest.  Best practice; when in doubt, disclose upfront.  If the Search Committee has questions or needs assistance/guidance, please contact the EO Office.

The Search Committee can meet to screen application upon receiving approval for pool certification from the Dean and the EO Office.

Prior to contacting any candidates, the Search Committee must first receive approvals from the Dean, the Office of the Provost and the EO Office.

All tenured/tenure-track faculty positions at UTEP are opened until filled; therefore, the Search Committee must evaluate all applications until the position has been filled.

Off-list references can be checked, however, permission from the candidate must be obtained in order to proceed.  If off-list references are being checked for one candidate, the Search Committee must ensure to follow a consistent process and obtain permission from all the candidates whom are receiving reference checks.  If a candidate did not provide the Search Committee with permission to check an off-list reference, the Search Committee may not use this reason to disqualify the candidate from consideration.

The Dean and/or delegate are the ones authorized to extend an offer of employment and negotiate terms of the offer, unless the Dean has delegated this to the respective individual.  Please consult with your Dean.

Send regret letters as soon as possible, advising applicants of the status of their application and the search. Only send regret letters to those applicants who will not be considered further for the position. It is recommended that you wait to send regret letters to any candidates who may still be under consideration until you are certain that you will not need to go back to the applicant pool to select additional semi-finalists.  Regret letters may be sent to applicants at various stages throughout the search, for example:

  • After the initial applicant screening (to those candidates who don’t meet the minimum required qualifications of the position);
  • Once the short list has been determined;
  • Once the campus interview list has been determined;
  • Once the outcome of the search is certain (i.e. candidate accepts, or search is closed without being filled).

The Search Committee Chair/delegate must ensure that all applicants have a reason for non-selection entered into the online applicant tracking system (Hirezon), regret letters have been sent and that all search related documents are uploaded to Hirezon.

All search related documents must be retained in conjunction with state and federal records retention guidelines for a period of 3 years.  It is recommended to upload the documents into the online applicant tracking system (Hirezon), since it is a confidential location where the documents will be kept for the 3-year retention period.  Refer to pg. 52 in your handbook for a listing of all the documents needed to be kept.

Connect With Us

The JAVŮŹ of Texas at El Paso
Equal Opportunity Office
Kelly Hall, Room 302
500 W JAVŮŹ
El Paso, Texas 79968

E: eoaa@utep.edu
P: (915) 747-5662
F: (915) 747-6308