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Our business center is a single source for faculty, staff, and students to arrange for any business transaction. Transactions could include any of the listed categories:

• The Additional Pay Request form is used when requesting payment to full time faculty or staff for additional duties performed outside their full time job function.  Policy
  
  

• Non-appointed, non-paid, non-benefit eligible professionals who may be remunerated by an external third party source outside of UTEP who utilize UTEP systems and/or facilities (e.g., buildings, laboratories, offices, etc.) upon designation as an affiliate.
  
  

• Used for New Appointments, Appointment modifications, re-appointments, and separations for faculty, staff and students. Request a new position and request an update to a position due to working title changes, position transfers, reorganizations, changes in full time equivalent (FTE) status, changes in Reports-To information, etc.                                                                                                                                                    

           Attach ONLY 1 PDF form per request:

• Form to pay for professional services, contracted services, guest lectures, and other services. Please make sure to fill out and attach the APS Form, Resume/CV, and Quote or Invoice. Cannot be used for UTEP employees. Policy 
  
  

• Initiates the background check process.  Policy
  
  
  Departments are to submit their own CBCs and attach HR approval documentation to any appointment request sent to the Business Center.

• Off-Cycle Request Form

  Request for earnings that were due to be paid on a prior scheduled payroll run but were not processed due to incomplete records and/or appointments.  Policy
  
  

• Transfer an expense from one cost center or grant to another.
  
  

• Request reimbursements for any expenses. Please make sure to add Entertainment Form for reimbursements such food, flowers, gift cards, decorations etc. For any Travel reimbursement please submit all the receipts showing method of payment.
  
  Non-PO Vouchers: Payments directly to Vendors. Don’t forget to attach the invoice.
  
  

• Student support (stipend) as tuition, scholarships, or participant support.
  
  

• Move funds from one cost center to another one (Remember you can only move funds between cost center with the same type of funding).
  
  Move funds from one budgetary account to another (A1000, A2000, A3000, A4000) or for grant accounts.
  
  

• Please include an approved “Internal Travel Authorization” form with your request.